Google Drive Advanced Sharing and Permissions Tutorial [Video]

Google Drive Tutorial 2013

The sharing and assigning permissions to documents and folders in Google Drive video tutorial below is part 5 of a 6 part series on the 2013 interface of Google Drive and Google Docs.

This video shows Google Drive and Google Apps users all of the different options available (and the implications of those options) when sharing files and documents in Google Drive.

See Also: Gmail Video Tutorial Series 2013

Google Drive Tutorial 2013 Chapters:

  1. Introduction
  2. Composing Google Documents in Google Drive
  3. Sharing Documents and Folders
  4. Document Organization and Management
  5. Advanced Sharing and Permissions
  6. Third Party Apps in Google Drive

Skip Ahead to Video

Advanced Sharing and Permissions Options in Google Drive

There are a number of possible options available to Google Drive users when sharing files and folders with others. With each sharing options there are also limitations and possibly security risks involved so it is important to understand exactly how each option will affect the particular document’s visibility.

Understanding how shared folders work in Google Drive is key to quickly managing your organization’s document composition and collaboration efforts. By making use of shared folders, users can save a lot of time and increase their overall efficiency.

The video tutorial below will show you everything you need to know about sharing documents and folders in Google Drive!

I do not work for Google, nor was I compensated for the production of this video series. I am simply a Google Docs user (both personally and professionally) that would like to share my knowledge and insight with others to help provide a more seamless transition to Google Drive.

Feel free to share my video with others and if you plan on watching the entire Google Drive Tutorial 2013 video series, you may want to bookmark my post containing all 5 videos on the same page.


Anson Alexander

About Anson Alexander

Anson has been publishing to since early 2011 and has recently opened an headquarters office to focus on the brand full time.

Anson specializes in providing software and technology tutorials in both print and video format. With hundreds of tutorials published on, Anson has also authored and recorded a course for as well as other media companies.

Anson has a degree in International Business and Information Systems from the University of Tampa and also enjoys enjoys traveling and gaming.

Please send business inquires to

Also connect with Anson on Google+.

4 Responses to "Google Drive Advanced Sharing and Permissions Tutorial [Video]"

  1. Danny says:

    Dear Anson,

    Do you have a solution for this question?

    When I share a folder to a group, all the users in the group can access the files on the shared folder.
    But when a new user is added to the group, this new user does not get the folder listed under "Shared with me". Only when you share the folder for the second time with the group than the folder is listed to user which was last added to the group.

    But I do not want to re-share the folders every time a new user is added to the group.

    Thanks for all your great videos


    1. Anson Alexander says:


      Try waiting 24-48 hours to see if the person is granted access to the document. Also, you may want to try unsharing and then resharing with the group after a new member has been added. I hope you get it sorted out!

  2. Sérgio says:

    With Skydrive I can synchronize the online storage direct to the network places in windows using the link "" (the user_folder is the code that apears after "cid=" in the browser's address bar) as a "Web Shared Location", so I can use the online drive as a folder without any external program.

    Is that any way to do the same thing with Google Drive?

    (I don't have admin rights on the PC and cannot install any program…)

  3. Bill says:

    Great videos Anson! I am trying to configure Google Drive to work with my small business (a preschool) so we can all share docs (pictures, handbooks, class plans, etc.). I've created a "Staff Shared" folder (eventually with subfolders) for everyone to share their docs inside. But I fear that when a teacher leaves, they could "unshare" their docs (pics, notes, etc.) and our business will no longer have access to those docs. To prevent this from happening, should I require staff to make our email account the "owner" for documents that they share? If so, how would I monitor compliance? Or is there a way that I can configure our "shared" folder(s) so that we automatically become the "owner"…so I don't have to patrol the files regularly. Please advise!

Weekly Email Updates

Archive 2011-2013 All Rights Reserved. [Google Drive Advanced Sharing and Permissions Tutorial [Video]]